Privacy Policy
Effective Date: October 2023
Last Updated: December 2025
2Innov8 Ltd ("we", "our", or "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data when you use our mobile application (the "App") and related services.
1. About Our App
Our App is a business-to-business (B2B) safety and compliance platform used by authorised customers to carry out audits, report incidents, and manage compliance-related activities.
Access to the App is restricted. Users must be provided with login credentials by an authorised organisation. The App cannot be used without authentication.
2. Information We Collect
We may collect and process the following types of personal data:
a) Account Information
Name
Work email address
Username and password (encrypted)
Organisation/company details
b) Usage and Operational Data
Audit records and inspection data
Incident reports (which may include descriptions, images, and location data where relevant)
Time and date of activities
Device type, operating system, and app version
c) Optional Data
Depending on how your organisation uses the App:
Photographs or attachments uploaded as part of reports
Location data (only when required for audit or incident reporting features)
3. How We Use Your Information
We use your data to:
Provide and maintain the App and its functionality
Enable users to complete audits, inspections, and incident reports
Manage user accounts and authentication
Improve the performance and usability of the App
Ensure compliance with legal and regulatory obligations
We do not use your data for marketing purposes within the App.
4. Legal Basis for Processing
We process personal data under the following lawful bases:
Contractual necessity: to provide services to your organisation
Legitimate interests: to maintain and improve our services
Legal obligations: to comply with applicable laws and regulations
5. Data Sharing
We do not sell your personal data.
We may share your data with:
Your employer or organisation (as the data controller)
Trusted service providers who support our services (e.g., cloud hosting providers)
Regulatory or legal authorities if required by law
6. Data Storage and Security
All data is securely hosted in Microsoft Azure data centres located in the United Kingdom.
We implement appropriate technical and organisational measures to protect your data, including:
Encryption in transit and at rest
Access controls and authentication
Regular security monitoring
7. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy or as required by your organisation.
Retention periods are typically determined by your employer or organisation using the App.
8. Your Rights (UK GDPR)
Under UK GDPR, you have the right to:
Access your personal data
Request correction of inaccurate data
Request deletion of your data (where applicable)
Restrict or object to processing
Request data portability
To exercise your rights, please contact your organisation in the first instance, as they are the data controller. You may also contact us directly.
9. Third-Party Services
The App relies on Microsoft Azure for hosting and infrastructure. These providers process data on our behalf under strict data protection agreements.
10. Children’s Privacy
The App is not intended for use by children under the age of 16, and we do not knowingly collect personal data from children.
11. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted at the URL provided, and where appropriate, notified within the App.
12. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact:
2Innov8 Ltd
Website: https://www.2innov8.com
Email: aron@2innov8.com
You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO): https://ico.org.uk
